Once a supplier takes the bid at a certain price value, the Dutch Auction will end. It is then the responsibility of the Evaluation Owner to evaluate the winning bid and the event owner to award the project. Note that the awarding is not informed to the supplier through the system, but offline. However, a record is kept on the system of successful suppliers.
Click Evaluation Tab (i) to view submission envelopes.
ii. Click to download Auction Report which consists of:
- Auction Report Summary - (Pre and Post Auction Price)
- Final Bidding Price of suppliers
- Bidding Details of auction
- Bid History of each Supplier
- Bidder Contact Details
iii. Click to download Event Summary which consist of:
- Event details
- Contact details of Buyer
- Auction rules
- List of Invited Suppliers
- Bill of Quantity
- Event Timeline
- Event Audit Trail
v. Click to view the Envelope
Tracking Revised Bid Price
Once suppliers have taken the bid in the Dutch Auction, the auction will conclude and the next step is for the winning supplier to submit a revised Bid Price to reflect their accepted bid price. See article on Track Supplier Progress in an Auction. You can communicate with the supplier to submit their revised bid prices before conducting the evaluation process.
Evaluating Supplier's Revised Final Bid Price
The evaluation of the final bid price does not show unit prices, but rather shows the total price for each item, for each supplier arranged in columns.
i. You can download the comparison table or the entire envelope in order to conduct a more detailed evaluation. However, comments and notes have to be made on Procurehere's evaluation platform. You are unable to upload files as evaluation materials.
ii. You can choose to view each supplier side by side or view them individually by selecting to exclude some suppliers from the list view. All exclusions are reversible.
iii. The table consists Item Descriptions, Unit of Measurement (UOM), Quantity and Supplier's Prices.
iv. Click on the specific amount to comment. A comment pop-up box will appear. Include comments in text form (max limit 250 characters). Comments submitted by evaluators can only be viewed by evaluation owner during the ongoing evaluation. Comments by other evaluators cannot be seen by fellow evaluators to prevent biases due to associated comments.
v. Click to disqualify a particular supplier. A comment pop-up box will appear. Include disqualification comments in text form (max limit 250 characters).
vi. These figures represent the initial submitted pre-bid price from suppliers.
vii. This figure indicates the final bid price submitted by the winning supplier.
viii. Click Finish to complete evaluation. Successful completion will be updated with a system notification.
For more information on evaluating the final Bid Price, refer to the article on Evaluating Bill of Quantities.
Concluding an Auction
Refer to the following articles to conclude your Auction.